Title professionals always have plenty of work. The shortage has always been time. Time lost to manual data entry, time spent hunting for information, time building reports that should take seconds, not hours.
AccuAI is AccuTitle’s answer to that problem.
Built directly into AccuAir, AccuAI is a growing suite of AI-powered features designed to automate repetitive work, surface information faster, and give your team back the time they need to focus on what matters: serving clients and closing files.
This post covers features currently available in AccuAI: what each one does, how it works, and what it means for your team day-to-day. We’ll keep this guide updated as new features are added.
What’s inside AccuAI
- Transaction Builder: from contract to open file in seconds
- Report Builder: answers at the speed of a question
- Advanced Search: find anything across the system
- Help Center: answers without leaving the file
- E-Recording: from document to submission without the manual work
Coming soon
- Advanced Search
- “Final Pass” (Name to be finalized)
1. Transaction Builder: from contract to open file in seconds
Opening a new file has always been one of the most manual parts of the title process. Someone has to read the contract, find the relevant details, and type them one field at a time. It’s tedious, it’s time-consuming, and it’s one of the most common places for errors to enter a file before the real work even begins.
Transaction Builder was the first feature AccuAI brought to AccuAir, and it was built specifically to eliminate that problem.
Upload any real estate contract (scanned or digital) and AccuAI reads it, intelligently extracts the key details, and builds a new transaction file for review. Sale price, buyer and seller names, closing dates, contact information: it’s all pulled into a new file in seconds. New contact? You’re prompted to add them to your address book. Confidence indicators let your team quickly review what was extracted and verify accuracy before the file goes live.
The result is a fully pre-filled transaction, ready in seconds.
For offices opening a high volume of files, the time savings compounds quickly. For teams that have dealt with data entry errors causing problems downstream, Transaction Builder removes one of the most common sources of that risk from day one.
“The order entry process is one of the leading causes of preventable errors. Re-keying contract information takes time, slows teams down, and creates unnecessary opportunities for mistakes. AccuAI Transaction Builder changes that. Data flows directly from the contract into the file automatically, so your team can focus on reviewing instead of typing. Some offices report saving up to 40 minutes per transaction by using the Transaction Builder,” said Rick Vaughan, EVP of Product Management at AccuTitle.
See it in action: Transaction Builder.
2. Report Builder: answers at the speed of a question
Your title operation collects more data than most teams realize: orders, closings, premium dollars, team activity, every step in every file. The challenge has never been whether the information exists, it’s getting to it without spending hours you don’t have.
Pulling a report used to mean exporting data, reformatting spreadsheets, and manually piecing together numbers from multiple places. For most teams, that meant reporting happened when someone had time, not when someone needed an answer.
Report Builder changes that entirely.
AccuAI’s newest feature lets you describe the report you need in plain language and returns a clean, exportable result in seconds. Ask something like “which salespeople brought in the most premium dollars this quarter?” and Report Builder returns the answer directly. No formulas. No filters. No technical knowledge required.
What Report Builder includes:
- Plain language queries. Type what you want to know. AccuAI interprets the prompt and pulls the right data automatically.
- Refine on the fly. Not quite the result you were looking for? Adjust your prompt and the report updates instantly. Getting to the right insight is as simple as rephrasing your question.
- Flexible export. Save results as a CSV or XLSX, or send directly to print. Reports are ready to share the moment you generate them.
- Save and revisit. Once you’ve built a report that works, save it as a template. Every time you run it, you’ll see updated results based on current data.
- Insight where it matters. Use Report Builder for forecasting, team activity monitoring, balance sheet review, and trend analysis, all without leaving AccuAir.
“Reporting in title software has traditionally been slow, manual, and frustrating. Some systems require complex configuration just to generate the right report. Others force teams to export raw data into Excel and build reports by hand. Report Builder changes that entirely. Simply describe the report you need in plain English, and our AI generates it in seconds. What used to take hours now takes minutes,” said Rick Vaughan, EVP of Product Management at AccuTitle.
See it in action: Report Builder.
3. Help Center: answers without leaving the file
When you’re in the middle of a file and hit a question, the last thing you want to do is stop, leave the system, and go hunting through documentation, especially if you’re not sure exactly what to search for.
AccuAI’s in-app Help Center was built to solve that. Search by keyword and it searches through the full content of every help document, not just the titles. The AI surfaces the most relevant answers based on what you’re actually asking, even if you don’t know the exact term for what you need.
For day-to-day users, it means fewer interruptions and faster answers. For teams onboarding new hires, it means new employees can get to the right answer on their own, instead of pulling a senior closer away from their work every time a question comes up. Faster onboarding, fewer bottlenecks, and a team that gets comfortable with the system sooner.
4. E-Recording: from document to submission without the manual work
Getting documents recorded has always involved a familiar bottleneck: pulling information from the document and re-entering it manually into the recording fields. It’s one more place where the same data gets typed a second time, and one more place where errors can slip in before submission.
AccuAI brings the same intelligent data extraction that powers Transaction Builder directly into the recording workflow.
To start, upload your document using the drag-and-drop feature or select one already stored in your documents section. AccuAI reads and processes the document, automatically extracting the key data needed to populate the required E-Recording fields.
Confidence levels are displayed alongside the populated fields, allowing your team to quickly review the extracted data, make any necessary adjustments, and save with confidence. From there, select your E-Recording vendor, choose the E-Recording type if required, and save. Documents are queued in the order you select them, and the Record icon sends the submission.
Less manual entry. Fewer errors. A recording workflow that moves as fast as the rest of your closing.
See it in action: E-Recording.
5. Coming soon: Advanced Search: find anything across the system
Searching for something in a busy title system has always required knowing exactly where to look. That’s a reasonable expectation when you’ve been using the same system for years. It’s not a reasonable expectation for a new team member, or for anyone managing dozens of active files at once.
Advanced Search gives your entire team a single search bar to find anything across the system. Files, contacts, orders, documents. All of it is searchable from one place, without navigating between menus or remembering which section something lives under.
Type what you’re looking for. AccuAI finds it.
Unlike most search bars, which only check file names and metadata, Advanced Search reads inside the documents themselves. So if a closing date is buried in a PDF or a contact name appears only in a scanned contract, it still surfaces.
For teams managing high order volumes, that kind of speed adds up across every single day. Less time hunting means more time closing.
6. Coming soon: “Final Pass” (name under debate)
The next AccuAI feature is in development: a pre-close file checker, built to verify a closing file is in order before it goes to closing. The feature runs a methodical sweep across the file and surfaces what needs attention, so your team can catch and correct issues before the file moves forward.
Less double-checking, fewer last-minute surprises, and a cleaner handoff at the moment that matters most. More details, including beta timing and launch date, are coming. This guide will be updated when the feature is ready.
Just the beginning
“AccuAI isn’t just another feature. It’s a major step toward smarter, faster transactions for the title industry,” said Bill Bartzak, CEO of AccuTitle. “By embedding AI directly into AccuAir, we’re enabling professionals to start every file with clarity, speed, and confidence. And this is just the beginning.”
Every feature in AccuAI was built around the same idea: your team shouldn’t have to spend time on work that a system can handle for them. The more AccuAI takes off your plate, the more your team can focus on the relationships and decisions that actually require a human touch.
See what AccuAI could look like inside your operation. Pick a time to talk and we’ll walk you through it.
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